Committee Roles

This page outlines the core responsibilities of the Fleming Society committee, based on feedback from committee members across the year. It is designed to clarify what each role contributes and how the committee works together as a student-run team delivering projects, events, outreach, and opportunities.

Committee nominations

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Committee members

Main branches

100%

Student-run

Shared mission

Committee structure

The committee is grouped into leadership, operations, projects, events, and media & promotion. Each branch has a distinct focus, but success depends on close coordination between them.

Leadership

Overall direction, governance, and strategic oversight.

Presidentx1

Vice Presidentx1

Treasurerx1

Operations

Logistics, infrastructure, outreach, branding, and delivery support.

Head of Operationsx1

Web Developerx1

Welfare Officer / Residential Managerx1

Sponsorship Officerx2

Projects

Technical learning, workshops, and hands-on project activity.

Head of Projectsx1

Project Managerx4

Events

Social programming, coordination, and member experience.

Head of Eventsx1

Events Managerx3

Media & Promotion

Promotion, storytelling, and public-facing communication.

Media Managerx2

Photographerx2

Roles in detail

Each role below combines the responsibilities described in committee feedback with a clearer summary of the purpose of the position within the wider society.

Leadership

Overall direction, governance, and strategic oversight.

Committee role

President

Leads the society at the highest level, setting direction across events, projects, outreach, and operations. The President carries overall responsibility for making sure the society runs smoothly through strong oversight, coordination, and decision-making.

Key responsibilities

Set the overall direction, priorities, and standards for the society
Oversee all committee branches and keep work aligned across teams
Make sure events, projects, partnerships, and operations are progressing properly
Support problem-solving, decision-making, and accountability across the committee
Represent the society in major discussions with the department, partners, and external stakeholders

Core qualities

LeadershipOversightJudgementReliability

Committee role

Vice President

Supports the President in planning and preparing the year, building collaborations, working with the department, and making sure logistics and delivery stay on track across the society.

Key responsibilities

Help plan and prepare the society year
Build connections with other societies and external collaborators
Work closely with the department to support society activity
Check that logistics are correct across events and projects
Coordinate with different teams to make sure work is delivered properly

Core qualities

ActiveSupportiveOrganisedPeople-focused

Committee role

Treasurer

Manages society finances, processes spending claims, and works with the President and Vice President to ensure events and projects remain financially viable and appropriately approved.

Key responsibilities

Track society spending and reimbursement processes
Make sure budgets are available for events and projects
Check that spending is valid and within financial limits
Coordinate with the department on approvals and financial administration

Core qualities

Financial awarenessAttention to detailResponsibilityPractical judgement

Operations

Logistics, infrastructure, outreach, branding, and delivery support.

Committee role

Head of Operations

Keeps the society running in an organised way behind the scenes by maintaining the overall calendar, issuing reminders, coordinating outreach, helping pursue sponsorships, and handling logistical administration such as room bookings.

Key responsibilities

Maintain the society-wide calendar and timeline
Send reminders and keep activity on schedule
Coordinate outreach to other societies and external contacts
Support sponsorship approaches and relationship-building
Handle practical logistics such as room bookings

Core qualities

OrganisationPersistenceFollow-throughConfidence

Committee role

Web Developer

Designs, develops, and maintains the Fleming Society website as a supporting platform for society activity, public communication, and showcasing the society to members, sponsors, and prospective students.

Key responsibilities

Build and maintain the website
Add pages, updates, and useful resources when needed
Support workshops and events with online content
Help present the society professionally to sponsors and new members
Think strategically about which digital tools are actually useful

Core qualities

Technical skillDesign senseResponsivenessProduct thinking

Committee role

Welfare Officer / Residential Manager

Supports member wellbeing and leads residential planning, including organising trips, managing last-minute issues calmly, and making sure participants are supported throughout the experience.

Key responsibilities

Plan and organise society residentials
Communicate clearly with committee members and participants
Respond calmly to last-minute issues and changes
Keep the wider impact of decisions in mind when solving problems
Help create an inclusive and supportive environment

Core qualities

CalmnessCommunicationEmpathyProblem-solving

Committee role

Sponsorship Officer

Helps secure sponsorship by identifying opportunities, developing messaging, supporting sponsor communications, and helping maintain strong external relationships.

Key responsibilities

Identify and prioritise sponsorship targets
Help decide what support or package is needed
Draft and refine sponsor-facing communication
Support relationship management and follow-up work

Core qualities

CommunicationInitiativeProfessionalismClarity

Projects

Technical learning, workshops, and hands-on project activity.

Committee role

Head of Projects

Leads the projects branch by coordinating project managers, overseeing workshop delivery, supporting personal projects, and making sure technical activity is properly structured across the society.

Key responsibilities

Manage and coordinate the project managers
Oversee workshop planning and delivery
Support personal project requests and internal allocation of work
Set direction for project-based activity across the year
Provide technical leadership and practical guidance

Core qualities

DedicationTechnical skillManagementPractical experience

Committee role

Project Manager

Plans and delivers workshops, supports student projects, and helps run technical initiatives such as ProjectX and other hands-on learning activities.

Key responsibilities

Prepare and deliver technical workshops
Support members with personal project ideas and requests
Help run society initiatives such as ProjectX
Adapt to changing plans while keeping delivery moving
Contribute technical input and workshop organisation

Core qualities

CommitmentInitiativeTeaching abilityTeamwork

Events

Social programming, coordination, and member experience.

Committee role

Head of Events

Leads the society's social programme by deciding the yearly events calendar, delegating delivery to the events team, coordinating logistics, and reviewing feedback to improve future events.

Key responsibilities

Plan and organise the society's annual social programme
Choose events for the academic year and create a timeline
Delegate individual events to events managers
Handle or coordinate logistics such as bookings, tickets, and approvals
Review attendee feedback and improve future events

Core qualities

PlanningOversightOrganisationResponsiveness to feedback

Committee role

Events Manager

Supports the Head of Events by taking ownership of individual socials and making sure the practical logistics are completed in advance.

Key responsibilities

Take responsibility for assigned social events
Coordinate logistics, bookings, and preparation
Communicate with the wider team to keep delivery on track
Help create enjoyable and well-run experiences for members

Core qualities

ReliabilityPlanningCommunicationInitiative

Media & Promotion

Promotion, storytelling, and public-facing communication.

Committee role

Media Manager

Runs the society's social media presence and handles all visual promotion, including posting updates, creating content, designing posters and graphics, helping with form links, and maintaining a consistent Fleming Society brand.

Key responsibilities

Manage social media accounts such as Instagram and Rednotes
Create and schedule promotional posts
Write captions and select media that improve engagement
Produce event form links and timely updates
Design posters and promotional graphics for events
Translate event information into strong visual communication
Experiment with different visual styles when appropriate
Work with other committee members to get content in time for design

Core qualities

Content creationConsistencyTimingAudience awarenessCreativityVisual communication

Committee role

Photographer

Captures events and society activity through photography, helping preserve key moments and create a strong visual record of what the society does.

Key responsibilities

Photograph society events and activities
Capture meaningful and representative moments
Carry out basic editing where needed
Provide visuals that help communicate the society's culture and impact

Core qualities

Visual storytellingAttention to detailCreativityConsistency